Data Entry Specialist

We're looking for people who:

are detail-oriented with precise work habits.

What you will do:

You will be responsible for determining if data is correct, entering data into a computer or paper filing system using a keyboard or similar device, and preparing materials for printing. Some specific tasks you will be asked to complete include:

  • Verify that entered computer data is accurate (correctly matches source documents) and entered correctly into data base
  • Maintain log of activities, noting corrected errors in previously-entered data
  • Store completed documents so they can be easily retrieved
  • Troubleshoot problems and maintain equipment used in data entry processes

Knowledge required for this job:

  • Understanding of systems used to key in data, manage files and other records, and other office procedures
  • Principles of providing excellent service to all customers, especially those within an office
  • Understanding how to communicate effectively in speaking and writing
  • How computers work and interact with software, particularly regarding banks of data

Skills required for this job:

  • Ability to make coordinated finger movements and manipulate small objects
  • Being able to recognize and accurately compare similarities and differences between numbers, objects, and patterns
  • Ability to arrange objects or events in a pattern
  • Good oral and written communication skills

What education you need:

The educational requirements for data entry specialists' jobs vary. A majority (43.6%) of people ages 25-44 who currently hold this kind of job have a high school diploma or lower. Another 40% have had some college experience, and 15.5% have a bachelor's degree.


Nationally, people working in this job earn between $8.20 and $17.29 an hour. In Maryland, the pay scale ranges from $8.47 - $17.52 an hour. (Occupational Employment Statistics (OES) 2007)

Future job prospects

Nationally, all data entry specialist jobs are expected to decline from 330,400 positions in 2004 to 328,100 in 2014.(-1%)
In Maryland, jobs numbers are expected to stay about the same with 6,300 positions in 2004 and 6,310 in 2014. (no real change).